Podcasts

Create a Podcast Entry in Drupal

Screenshot of drop down menu that shows media types
You'll find podcasts under content > media.

  • Log in to the health care site—https://admin.healthcare.utah.edu/user/login

  • Create a new entry—Hover over Content > Add content > then select podcast.

  • Title—Type the title of the piece into the title field (do not use all caps).

  • Kaltura ID—If applicable, type in the Kaltura ID associated with this piece.

  • Date—Choose the date you want to appear on the piece.

Meta Description

  • Meta description—On the right-hand side of the page you will see a box containing several dropdown options (see screenshot). Open up the ‘Meta tags’ dropdown.

  • Scroll down a bit to ‘basic tags’. Under that label you will see a box called 'description’. Right now it is set up to auto-pull whatever you type in the description box. If you want a different description to pull for your meta description, you will want to delete the text that says ‘node:summary’ and type in the meta description that you want for this piece.

The character limit is 150.

Screenshot of sidebar navigation in Drupal
You'll find the meta description in the meta tags of the sidebar.
Screenshot shows an option for metatags
Select meta tags from the drop down.
Screenshot of meta description box
Write your description in the description box.

Tease Images,Description, Layout Canvas, & Transcript

  • Tease image—If you want your piece to have a custom thumbnail/tease image associated with it then right here is where you will attach it. Review our Image process so you do it correctly. Note: All tease images use the landscape cropping ratio of your image. Plan accordingly when selecting images for your piece.

  • Description—Type the description/summary of your piece in this WYSIWYG field.

  • Layout canvas—This area gives you more control and flexibility over the design of your piece and allows for building more in-depth content. This is the preferred space for where you piece’s transcript will go. The transcript field below is a default field that is acceptable to use, but this layout canvas area is your ultimate goal.

  • Transcript—If applicable, type/paste the transcript of your piece in this WYSIWYG field unless you are using the layout canvas (preferred) above.

Metadata & ACD

Screenshot of Access Control Department (ACD) option
ACDs are a really important step. Don't skip this one.

  • Podcast type—Select ‘The Scope.’

  • Podcast Series—Select the series your piece falls in with. You must make a selection here.

  • Video type—Select ‘Kaltura.’

  • Tags—There will be an autogenerated tag list of tags to choose from. This is to mitigate the use of tags which cause more noise than use (one-off tags never used again) as well as ensure that tag lists are not duplicative. The primary function of tagging right now is to organize content to pull onto related webpages. Note: tags are very rarely clicked on, and we'd like to keep the list to a manageable size. Paring down the list will also help us identify content that is related to main organizational topics. We are not taking requests for new tags at this time.

  • uNID—enter the uUNID of any faculty member that is associated with this piece.

  • Player ID/UI Conf ID—This field is auto filled, ignore.

  • Access Control Department (ACD)—Start typing ‘Scope’ in this field and select it from the autocomplete.

Publish

  • Publish—If you wish your Scope piece to go live right away then change the drop down to ‘Published’ and then ‘Save’ the piece via the blue save button at the bottom of the page.

If you want to save your edits and come back at a later time to publish then save your piece as ‘Draft’. Keep in mind, once you save as ‘Published’, even once, your piece will be live. Any saves as draft after an initial publish will just save your edits but not take down your piece. Saving as draft before ever saving as published is the only way to keep the piece incognito before you are ready for it to be live. If you want to take a Scope piece down after it has been published then you will change its status to ‘Archived’.

Screenshot of draft, published, or archived options
You can save you podcast as draft, published, or archived.
Screenshot of blue save button
Don't forget to hit save before leaving your work.

Schedule a Publish Time

Screenshot displaying time and date selection options

You can also utilize the ‘Schedule a status change’ link to choose a later date and time for the piece to automatically publish/archive.

Please note we are still working out cache times so if a piece does not show up right away, wait at least an hour before reaching out to via our intake form.Most of the time the hour wait does the trick. 

If you saved your piece in draft, you may discover that you cannot find it again once you navigate away from it. Please do not recreate the piece. It still exists but we have a random bug that affects one’s ability to find items saved in draft.

Please reach out by submitting a ticket via our intake form. if this happens to you.